The meeting was called to order by the Chair, D. Boettcher, at 8:45 a.m.  Members present were D. Boettcher, J. Brost, J. Dahl, P. Licht, E. Rineck, and L. Willkom. 

Agency staff present were R. Yohnk (Recycling), D. Masterpole, J.T. Jensen, and J. Schemenauer - Recorder (LCD).

Item #1 -Minutes/Bills/Plans/Contracts/Agreements.

The minutes from the 4/21/05 LCC meeting were presented.  Motion to approve minutes: Brost/Rineck.  Motion carried.

The LCD program bills, Duncan Creek project bills, and Recycling program bills were presented.  Motion to approve bills: Rineck/Dahl.  Motion carried.

There were no plans presented.

Item #2 - Review Status of Five Year Staff Transition Plan.

D. Masterpole distributed and the Committee reviewed a diagram titled:  Diagram Illustrating Implementation of 5 Year Staff Transition Plan Land Conservation Department, (4/13/05).  The diagram illustrates the number of LCD staff funded through county levy, service fees, and state grants from 1990 - 2006.

D. Masterpole provided a general overview of the 2006 Land Conservation Department budget analysis, which has been conducted based upon anticipated reductions in revenue (written analysis distributed 6/21/04; on file).

Masterpole reported that:

1.         The projected reductions in State revenue, as assumed in the analysis, are still anticipated.

2.         Adjustments in public services (type and level) are now being made, based upon priorities established in the Chippewa County Land and Water Resource Management Plan, in anticipation of reduced staffing levels (LTE’s, FTE).

3.         All service contracts and all position vacancies are being evaluated based upon the budget constraints and the type of public services provided.

4.         The 5 Year Staff Transition Plan will be used in conjunction with the Chippewa County Land and Water Resource Management Plan to manage the necessary adjustments in department service contracts and staffing levels.

Masterpole concluded that he had met with the Personnel Committee on 5/10/05 and 5/17/05 to present this information and to seek authorization to fill select staff vacancies (.05 LTE’s, project agronomist, project engineer).

Based upon the information provided, the Personnel Committee has authorized that select vacancies be filled as part of a planned program transition.

Item #3 - Discuss Service Needs; Review Revised Position Description; Project Engineer.

J.T. Jensen reported that G. Borzick, Project Engineer, has resigned effective 7/1/05.

J.T. Jensen distributed and the Committee reviewed a job description titled: Chippewa County Position Description - Project Engineer, (5/11/05).

There was general discussion regarding the public services provided through the position and the funding sources used to maintain it (50% levy, 50% service fees) 

Additional discussion focused on the duties and responsibilities of the position.  Minor refinements were recommended to clarify management responsibilities.

Motion to fill the project engineering position: Brost/Dahl.  Motion carried.

Item #4 - Overview of Comprehensive Planning Project Proposal; Discuss Conceptual Roles/Responsibilities of Standing Committees.

D. Masterpole distributed and the Committee reviewed the following material:

1.         Report titled: A Proposal for a Multi-Jurisdictional Approach for Comprehensive Planning in Chippewa County; An Interim Report of the Comprehensive Plan Workgroup, (5/18/05).  The report was developed by an ad hoc staff workgroup, authorized through County Board Resolution #65-04.  The group is working under the direction of the Administrative Committee. 

            The report:

•Outlines the structure of a multi-jurisdictional planning approach, which would enable the County and interested municipalities to meet statutory obligations, pursuant to the comprehensive planning law.  Under the approach, each municipality would apply its own statutory planning authority to develop a free-standing comprehensive plan for its individual jurisdiction.

            •Summarizes the general roles and responsibilities of participating parties.

            •Provides a general timeframe and projected costs associated with implementing the project.

2.         Diagram titled:  Example of Organizational Structure for Multi-Jurisdictional Comprehensive Planning, (LCD 5/5/05).  The diagram illustrates an organizational structure for the proposed planning approach, including the relationships between a project steering committee, the County, the cities/villages and towns, and each municipality’s planning and advisory committees.

3.         Draft table titled:  Draft Overview of Roles and Responsibilities to Implement Multi-Jurisdictional Approach Toward Comprehensive Planning, (LCD 5/9/05).  The table outlines the proposed roles and responsibilities of the County, participating municipalities, a project steering committee, WCRPC, UWEX, and the contracted planning agencies.

There was general discussion regarding the proposed comprehensive planning approach and methods for seeking input from municipalities that may have an interest. 

Additional discussion focused on the statutory requirement for comprehensive planning, as currently being debated through the State budget process.

Item #5 - Report on Status of Stormwater Planning Project.

D. Masterpole distributed and the Committee reviewed a project schedule titled: Urbanized Areas Storm Water Management Plan Time Line, (LCD 4/05).  The schedule illustrates agency responsibilities and the tasks to be completed to develop a stormwater management plan for the Chippewa Falls Urban Area, in order to meet EPA Phase II permit requirements.

The status of the project is as follows: